Weddings
Beginning to End Wedding Planning Package
This is a full wedding planning package that includes a qualified wedding coordinator to help guide you as you plan your wedding from beginning to end. Whether you need help with every detail OR just need an expert’s advice, we're here for you as much or as little as you need.
- Plan entire wedding reception from beginning to end
- Create customized budget
- Create customized wedding planning timeline
- Receive helpful tools to organize your guest list, to-do list, bridal party, etc.
- Assistance with wedding theme, style, & design elements
- Make venue recommendations based on your needs
- Narrow down vendors to 2 or 3 choices in each category (locations, flowers, limos, cakes, favors, entertainment, etc.)
- Unlimited phone calls and emails to coordinator
- Confirm your vendors 2 weeks prior to wedding
- Create a vendor day-of timeline prior to wedding day
- Attend ceremony rehearsal to assist as needed
- Lead wedding coordinator and at least 1 assistant coordinator available the day of your wedding (at least 4 hours prior to ceremony start time); Lead coordinator will stay to assist with teardown and take your cards/gifts to designated location
- Accept deliveries and work with venue
- Assist with set-up and décor as needed
- Lay out all place cards and favors
- Assist bridal party with their needs
- Deal with all logistics
- Problem solve on behalf of the bride and groom
- Distribute final vendor checks and tips as needed
- Allow you to have a stress-free wedding day!
* Pricing is based on the # of guests, anticipated ceremony and reception venues, and projected amount of work involved.
Final Details & Day-Of Wedding Coordinator Package
This package is great for couples who need help setting up their wedding reception or ceremony, keeping things on-track and on-time, running errands, and helping with the little things that the bride and groom should not have to worry about on their wedding day.
- One 2-hour session in-person or over the phone with a wedding coordinator 4-6 weeks before your wedding (you will fill us in on all your wedding details so we can successfully coordinate.) Additional phone calls/email are acceptable to complete all details
- Re-confirm your list of vendors 3 weeks prior to wedding on your behalf
- Create a vendor day-of timeline (based on confirmation calls) to keep your vendors and wedding day running smoothly
- Lead wedding coordinator and at least 1 assistant coordinator available the day of your wedding for 6-10 hours (usually begins 4 hours prior to ceremony and ends when all formalities and special dances have taken place - additional hours can be added, including teardown assistance)
- Accept deliveries and work with venue
- Assist with set-up and décor as needed
- Lay out all place cards and favors
- Assist bridal party with their needs
- Deal with all logistics
- Problem solve on behalf of the bride and groom
- Organize bridal party and guide ceremony rehearsal and ceremony (this can be eliminated if your ceremony venue has their own coordinator)
- Distribute final vendor checks and tips as needed
- Run local errands and help with last-minute emergencies
- Allow you to have a stress-free wedding day!
* For weddings that require over three on-site wedding coordinators due to the work involved, an additional fee may be necessary.
Wedding
Design Package
We will work with local vendors to create the wedding reception you envision.
Not sure what your vision is? We can help come up with ideas for you to choose from.
- Initial consultation to learn more about you and your wedding style and budget
- Advise you on decor, linens, lighting, centerpieces, place cards, chairs, favors, and any other needed design elements
- Contact local vendors and gather quotes
- Present you with design ideas, pictures, and samples to help you make final decisions
- Oversee design set-up on the day of your wedding for up to 4 hours (additional hours can be added, including teardown assistance)
Planning by
the Hour
On a tight budget or just need professional advice for certain details? We are now offering “planning by the hour!”
- Set amount of hours based on budget which can be allocated as is needed
- Additional hours can be added if additional assistance is needed past allocated time
* Note: A full planning package is more cost-effective than continuing to add on hours. This package is meant for couples who do not need full-time assistance.
Small
Wedding
Some couples prefer a small, more intimate wedding. We love the intimate moments couples design for their special day. Why a smaller wedding? Each couple is different, but some would rather have quality face time with each of their guests and have more of a relaxed ceremony and reception.
With a smaller wedding, you can add more décor elements even with a smaller budget. Hello Productions can help coordinate the small wedding you are envisioning. Below is Hello’s compilation of weddings on a smaller scale – smaller, but no less special!
Luxury
Wedding
We provide luxury wedding planning services for clients getting married in Pittsburgh or outside of Pennsylvania. Contact us to talk to our luxury concierge.