Wintergarden Wedding Planner

Hello Productions is proud to be your trusted Wintergarden wedding planner, offering personalized planning services at one of Pittsburgh’s most breathtaking venues. With its modern elegance, expansive glass walls, and stunning city views, Wintergarden provides a sophisticated and unforgettable setting for your special day. Whether you're envisioning an intimate gathering or a grand celebration, our expert team will bring your vision to life, ensuring every detail is flawlessly executed for a truly remarkable wedding experience.

Beginning to End Wedding Planning Package

This is a full wedding planning package that includes a qualified wedding coordinator to help guide you as you plan your wedding from beginning to end. Whether you need help with every detail OR just need an expert’s advice, we're here for you as much or as little as you need.

Details

Plan entire wedding reception from beginning to end
Create customized budget
Create customized wedding planning timeline
Receive helpful tools to organize your guest list, to-do list, bridal party, etc.
Assistance with wedding theme, style, & design elements
Make venue recommendations based on your needs
Narrow down vendors to 2 or 3 choices in each category (locations, flowers, limos, cakes, favors, entertainment, etc.)
Unlimited phone calls and emails to coordinator
Confirm your vendors 2 weeks prior to wedding
Create a vendor day-of timeline prior to wedding day
Attend ceremony rehearsal to assist as needed
Lead wedding coordinator and at least 1 assistant coordinator available the day of your wedding (at least 4 hours prior to ceremony start time); Lead coordinator will stay to assist with teardown and take your cards/gifts to designated location
Accept deliveries and work with venue
Assist with set-up and décor as needed
Lay out all place cards and favors
Assist bridal party with their needs
Deal with all logistics
Problem solve on behalf of the bride and groom
Distribute final vendor checks and tips as needed
Allow you to have a stress-free wedding day!

* Pricing is based on the # of guests, anticipated ceremony and reception venues, and projected amount of work involved.

Final Details & Day-Of Wedding Coordinator Package

This package is great for couples who need help setting up their wedding reception or ceremony, keeping things on-track and on-time, running errands, and helping with the little things that the bride and groom should not have to worry about on their wedding day.

Details

One 2-hour session in-person or over the phone with a wedding coordinator 4-6 weeks before your wedding (you will fill us in on all your wedding details so we can successfully coordinate.) Additional phone calls/email are acceptable to complete all details
Re-confirm your list of vendors 3 weeks prior to wedding on your behalf
Create a vendor day-of timeline (based on confirmation calls) to keep your vendors and wedding day running smoothly
Lead wedding coordinator and at least 1 assistant coordinator available the day of your wedding for 6-10 hours (usually begins 4 hours prior to ceremony and ends when all formalities and special dances have taken place - additional hours can be added, including teardown assistance)
Accept deliveries and work with venue
Assist with set-up and décor as needed
Lay out all place cards and favors
Assist bridal party with their needs
Deal with all logistics
Problem solve on behalf of the bride and groom
Organize bridal party and guide ceremony rehearsal and ceremony (this can be eliminated if your ceremony venue has their own coordinator)
Distribute final vendor checks and tips as needed
Run local errands and help with last-minute emergencies
Allow you to have a stress-free wedding day!

* For weddings that require over three on-site wedding coordinators due to the work involved, an additional fee may be necessary.

Wedding
Design Package

We will work with local vendors to create the wedding reception you envision.

Not sure what your vision is? We can help come up with ideas for you to choose from.

Details

Initial consultation to learn more about you and your wedding style and budget
Advise you on decor, linens, lighting, centerpieces, place cards, chairs, favors, and any other needed design elements
Contact local vendors and gather quotes
Present you with design ideas, pictures, and samples to help you make final decisions
Oversee design set-up on the day of your wedding for up to 4 hours (additional hours can be added, including teardown assistance)

Planning by
the Hour

On a tight budget or just need professional advice for certain details? We are now offering “planning by the hour!”

Details

Small
Wedding

Some couples prefer a small, more intimate wedding. We love the intimate moments couples design for their special day. Why a smaller wedding? Each couple is different, but some would rather have quality face time with each of their guests and have more of a relaxed ceremony and reception.

Details

With a smaller wedding, you can add more décor elements even with a smaller budget. Hello Productions can help coordinate the small wedding you are envisioning. Below is Hello’s compilation of weddings on a smaller scale – smaller, but no less special!

Next Step, Request a Quote

Fill out a quote request or give us a call and tell us a little more about your wedding planning needs. We will schedule a COMPLIMENTARY, in-person meeting with you and your fiancé to learn more about the two of you, what you need to help you plan your special day, and what we can offer as your wedding planners.

Receive a Personalized Planning Package

Next, we'll give you a personalized wedding planning quote that is tailored to fit your planning needs. Once you sign our simple agreement, we'll start the planning process and you can start enjoying this special time!

Luxury
Wedding

We provide luxury wedding planning services for clients getting married in Pittsburgh or outside of Pennsylvania. Contact us to talk to our luxury concierge.